Welcome to GTV Nigeria: GRADUATE FACILITIES OFFICER AT BRITISH COUNCIL NIGERIA

The British Council is a British organisation specialising in international educational and cultural opportunities. It is registered as a charity both in England and Wales and Scotland..

British Council Nigeria is recruiting to fill the below position:

Job Title: Facilities Officer
Location: Abuja
Pay Band: 4
Reports to: Facilities Manager, Abuja/Kano
Duration of job: Fixed term (6months)

Purpose of Job

To contribute to the achievement of British Council objectives by supporting the effective and efficient planning, management, delivery and evaluation of facilities, estate, and procurement; and maintenance of an appropriate working and living environment for staff and visitors.

Context and Environment

The British Council is the United Kingdom's international non-profit organization for cultural relations and educational opportunities. For over 75 years, we have created international opportunities and trust between people of the UK and other countries worldwide through our work in the Arts, English, Education and Society. We call this Cultural Relations. We have offices in over 100 countries, and 250 cities. In Nigeria, we have 4 offices in 4 locations with over 150 members of staff.
Nigeria is the British Council's largest operation in sub-Saharan Africa with office in 4 cities - Port Harcourt in the south, Kano in the north, Abuja the Federal capital and Lagos the commercial centre. Our 150 staff works across a range of states delivering large scale contracts, partnership programmes examinations, projects as well as services in Arts, Education & Society and English & Exams. We are already achieving substantial impact and income (current turnover is £19.8 million) and have plans to grow and develop our impact further.
Partners and clients include government, public and private institutions, foundations, private sector organisations and civil society. We work closely with the wider UK team including DFID and UKTI.
The Facilities Unit in British Council Nigeria, under the leadership of the Director of Business Services, supports the operations of the British Council through effective and efficient planning and management of all its facilities/resources and events
The post holder will assist the Facilities Manager in-country to manage all British Council facilities, estate, office vehicles, procurement, events and logistics as defined in the Regional and Country plans.
The British Council’s values - integrity, professionalism, creativity, valuing people and mutuality – are embedded in all our work.

Accountabilities, Responsibilities and Main Duties
Working with the Facilities Manager (Abuja), the post holder will be responsible for the following:

Facilities services and project delivery:

To assist facilities managers' in-country to carry out the following tasks:
- Estate & Facilities Management, Office management, oversee repairs and maintenance.
- Management of guards & security personnel as well as maintaining health & safety standards in line with corporate policies.
- Procurement of goods and service, management of vendors, suppliers & contractors.

Events Support and Management:

To support the management and delivery of events for all BC Nigeria activities taking place in Abuja.
This includes management of transport and travel plans, event management, venue hire, and liaison with contractors, liaison and partnership with business and programme teams.

Financial planning and management:

To assist with effective facilities management planning, budget management and business risk requirements to ensure expenditure and other targets are achieved effectively.
To create purchase orders and to ensure good PO Management
To ensure timely payment of invoices

Equality Diversity and Inclusion (EDI)

To ensure that support services provided are in line with the standards of EDI
In the registration of venues, to ensure that the disability access audit is carried out and recommendations are made accordingly.

Administrative Support and delivery:

To give administrative support to all Staff in Abuja as required in all visa related issues and any other administrative support as might be requested by the Senior Leadership Team.
To facilitate hotel reservation, airport facilitation and logistics for visitors to Abuja
Manage drivers in Abuja to ensure smooth transport operations.
Support the Facilities Manager as required.

Key Relationships
The post holder will work with a range of stakeholders, both internal and external:

Internal: All British Council Nigeria Team, SSA and the UK Global Estate.
External: Suppliers, Vendors, Contractors, Hotels.

Other important features or requirements of the job:

Some weekend and evening work will be necessary.
Travel to other locations in Nigeria, within the region and to the UK may sometimes be required.

Person Specification
Behaviours:

Connecting with Others
Working Together
Being Accountable
Making it Happen
Creating Shared Purpose
Shaping the Future

Skills and Knowledge

Planning & Organizing - Level 1 (Is methodical):

Able to plan own work over short timescales for routine or familiar tasks and processes.

Managing Finance & Resources - Level 2 (Uses financial systems and processes):

Uses corporate financial systems and processes appropriately as part of the job on behalf of a team.

Using Technology - Level 1 (Operates as a basic user of information systems, digital and office technology):

Able, with adjustments if necessary, to use office software and British Council systems to do the job and manage documents or processes.

Managing Accounts & Partnerships - Level 2 (Works with stakeholders and partners):

Communicates regularly with diverse stakeholders, customers and/or partners to build mutual understanding and trust.

Experience:

Proven knowledge, skills and experience in facilities management, events management and administration
Experience in Resources Management.
Experience in Operations Management

Qualifications